Collections are one of Janeway's built-in issue types, alongside issues. A collection groups related articles from across your journal, for example on a shared theme. Unlike an issue, a collection doesn't have to follow your journal's publication sequence. It can bring together articles published in different volumes, issues or years.

An article can belong to several collections as well as an issue. For example, an article published in Volume 1 - Issue 2 can also be part of a collection. Each article has one primary issue, which is the issue deposited with its metadata and shared with indexing services. See Managing the primary issue. The primary issue will also determine how an article is cited.

Staff can create other issue types in the admin area. A custom issue type works the same way as a collection and can have its own navigation link. For more on the admin area, see admin docs.

You create collections in the Issue manager, the same way as issues.

1. Open the Issue manager from Issues in the sidebar, or from the manager dashboard.
2. Click Create issue.
3. Set issue type to 'Collection' by selecting it in the dropdown.
4. Enter a title Readers see this title on the collection's page.
5. Enter a volume and issue number. See Setting a volume and issue number for more information.
6. Set the date. The collection will appear on the journal website from this date forwards.
7. Optional: complete the other fields:
   • Description. This is displayed on the collection's page.
   • Short description. This is displayed shown on the collections list page.
   • Cover image and Large image. These will be displayed at the top of the collection's page and in the collections list; make sure to add alt text for each image. For recommended dimensions, see Image guidelines.
   • Code. This is used to give the collection a short web address. See collection codes.
   • DOI or ISBN. See Crossref issue DOIs for information on issue DOIs. Only use the ISBN if this collection has an ISBN, such as a conference proceeding.
8. Click Add issue to save the collection.

The easiest way to add articles to a collection is through the issue manager.

1. In the Issue manager, click View next to the collection.
2. In the Table of contents section, click Add article.
3. Click Add next to each article you want to include. You can reorder sections and articles, remove articles, and add guest editors, in the same way as for an issue. See Managing existing issues.

Janeway requires a volume and issue number for every collection. Choose numbers based on how the collection relates to your publication schedule:

• Ongoing collections
  For a collection you will continue to add to, or a collection not tied to a specific year, use Volume 0. Give each collection its own issue number, starting from 1. The collections won't interrupt the issue listing this way and will be grouped together, as they are ordered by volume number.

• Collections within a specific year
  For a collection that belongs to a specific year (e.g. winter collection), use that year's volume number and any issue number you like. The collection then sits in its chronological place among that year's issues in the Issue manager and front-facing issue list.

To hide the volume and issue numbers and show only the collection's title, change the issue display settings. See Display settings. These settings apply to all issues and collections.

If you enter a Code, such as pynchon, readers can reach the collection at yourjournal.com/collection/pynchon/. This address redirects to the collection's page. Codes can contain lowercase letters, numbers and hyphens, but no spaces or special characters.

Make sure each article in a collection also has a regular issue as its primary issue. The primary issue is the one deposited with the article's metadata, shared with indexing services and used in its citation. An article whose only issue is a collection is cited and indexed under that collection.

To check or change an article's primary issue, open the article's Edit metadata page and select an issue from thePrimary issue dropdonw. You can only choose an issue the article already belongs to. See Article metadata.

Collections have their own pages on the journal website, separate from the Issues page. They can be found at yourjournal.com/collections. A collection with a future date, or with no articles, does not appear.

The collections list page shows every collection that has a date in the past and contains at least one article. For each collection, it shows the large image, title, date and short description.

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Each collection has its own page, with the same layout as an issue page. It shows the collection's large image, title, description and table of contents. The sidebar lists the journal's other collections.